HBFoL Digital ArchiveHermosa Beach Friends of the Library

Letters and email · March 12, 2012

Periodicals funding and Library allocation correspondence

March 7-12 correspondence discusses magazine funding, the remaining $1,848.56 allocation and reconciliation of Library and Friends accounting; printed March 13.

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Transcribed from the scans and checked against them by Claude. Typed text comes first; handwritten notes follow it. [illegible] marks words that cannot be read and [?] an uncertain reading.

Page 1

Re: Periodicals/Magazines Page 1 of 3 From: grceman <grceman@aol.com> To: lillulu57 <lillulu57@aol.com> Subject: Re: Periodicals/Magazines Date: Mon, Mar 12, 2012 6:27 pm Hi It appears you only sent this message to me - I can/will be there on Wed Mar 21. We can discuss an April meeting date/time at that meeting. Cheers Sent from my iPhone On Mar 12, 2012, at 5:56 PM, lillulu57@aol.com wrote: Hi Everyone, Just would like clarification that we are having a general bookstore meeting on March 21st at 2:30pm? Also, is another meeting being planned in April?? Sorry to ask but I have gotten conflicting reports. Thanks, Diane -----Original Message----- From: grceman <grceman@aol.com> To: EBrown <EBrown@library.lacounty.gov>; dndyost <dndyost@verizon.net>; cc.Lawson <cc.Lawson@verizon.net>; robert.luthardt <robert.luthardt@verizon.net>; lillulu57 <lillulu57@aol.com> Cc: grceman <grceman@aol.com> Sent: Fri, Mar 9, 2012 1:53 pm Subject: Re: Periodicals/Magazines All I met with Elmita today to discuss the request below among other things. Basically, this current request (for 11 titles) is in addition to a larger set of titles (~32 "titles under the care of FOL") that she believes is/was "authorized" last year (in August 2011?). Elmita says she would like to add these new titles now to the HB FOL "standing list" because the HB Library's 2012 budget for periodicals (i.e., funding from the LA County) has been reduced and, as a result, these titles were elimnated from the County's "funded" list. She is now asking FOL to provide the additional funding (actually order and pay for them through EBSCO). In order to understand the full amount of periodical/mag annual funding commitment the HB Library is requesting, I asked Elmita to provide us a complete listing. I plan to review the compiled listing at a followup meeting with Elmita at 3PM on Saturday, March 17th at the Library and to have the results of that review available for the HB FOL Business meeting on 21 March. (Carol - Can you please pull together whatever info you have on periodicals/subscriptions as well? Thanks) I also asked Elmita what she meant by the comment below ("I also would like to know if we could start buying books from the fund for 2012. Available fund from 2012 is $1848.56."). She stated that the Library's 2012 fiscal year is July 2011 to June 2012 and that according to her ledger (actually Michael is keeping track), the Library has used all but $1848.56 of the HB FOL initial 2012 funding increment of $6500. During my March 17th meeting with Elmita, I will try to review this "ledger" and reconcile it with the FOL financial http://mail.aol.com/35736-111/aol-6/en-us/mail/PrintMessage.aspx 3/13/2012

Page 2

Re: Periodicals/Magazines Page 2 of 3 accounting/reporting for the 2nd half of calendar 2011. Since the $6500 was already authorized, I'm not sure why Elmita is asking for permission to "start buying books..." from the fund? (Elmita - Can you please clarify your comment/request about the available funding and permission to start buying books?) That's all for now. I will send followup emails if/when additional discussion topics come up. Cheers George -----Original Message----- From: Elmita Brown <EBrown@library.lacounty.gov> To: dndyost <dndyost@verizon.net> Cc: grceman <grceman@aol.com>; Elmita Brown <EBrown@library.lacounty.gov>; cc.Lawson <cc.Lawson@verizon.net> Sent: Wed, Mar 7, 2012 1:07 pm Subject: Periodicals/Magazines Good morning everyone! This is a follow-up of my request last year, August 3, 2011. The library is in dire need of your assistance in supporting our Periodical Collection. It is in a poor state at this time and could not meet the needs of the customers. Titles requested (August 3, 2011): Ladies Home Journal | $16.97 Los Angeles Magazine | $9.95 Music Connection | $53.00 People Weekly | $116.07 US Weekly | $125.00 Total: $360.97 x 9.25% tax $33.39 = $394.36 (Last year's price) Children's: Batman | $24.99 Disney Princess | $29.92 J-14 | $16.95 Justine | $17.95 Nintendo Power | $24.99 X-Men | $24.99 Total: $154.78 Tax: $14.32 $169.00 Please renew also the titles under the care of the FOL. Barron's has not been received for two weeks now and people were asking for it. The County Library buys the periodicals from: EBSCO Contact person: Poly Martens Phone: (310)955-1545 FAX: (310)322-2558 e-mail: pmartens@ebsco.com There are FOL that also helps libraries with their periodicals and gets the magazines from EBSCO. The FOL deals with one company only and could keep track of the subscription easy. This is just a suggestion. You may contact Polly Martens for further info. I also would like to know if we could start buying books from the fund for 2012. Available fund from 2012 is $1848.56. ELMITA http://mail.aol.com/35736-111/aol-6/en-us/mail/PrintMessage.aspx 3/13/2012
Show the original machine reading

Source scan page 6

Re: Periodicals/Magazines Page 1 of 3
From: grceman <grceman@aol.com>
To: lillulu57 <lillulu57@aol.com>
Subject: Re: Periodicals/Magazines
Date: Mon, Mar 12, 2012 6:27 pm
Hi
It appears you only sent this message to me - I can/ will be there on Wed Mar 21.
We can discuss an April meeting date/time at that meeting
Cheers
Sent from my iPhone
On Mar 12, 2012, at 5:56 PM, lillulu57@aol.com wrote:
Hi Everyone,
Just would like clarification that we are having a general bookstore meeting on
March 21st at 2:30pm? Also, is another meeting being planned in April?? Sorry
to ask but I have gotten conflicting reports.
Thanks,
Diane
----Original Message-...
From: grceman <grceman@aol.com>
To: EBrown <EBrown@library.lacounty.gov>; dndyost < dndyost@verizon.net>; cc. Lawson
<cc. Lawson@verizon.net>; robert.luthardt < robert.luthardt@verizon.net>; lillulu57
<lillulu57@aol.com>
Cc: grceman <grceman@aol.com>
Sent: Fri, Mar 9, 2012 1:53 pm
Subject: Re: Periodicals/Magazines
All
I met with Elmita today to discuss the request below among other things.
Basically, this current request (for 11 titles) is in addition to a larger set of titles (~32 "titles under the
care of FOL") that she believes is/was "authorized" last year (in August 2011?). Elmita says she
would like to add these new titles now to the HB FOL "standing list" because the HB Library's 2012
budget for periodicals (i.e., funding from the LA County) has been reduced and, as a result, these
titles were elimnated from the County's "funded" list. She is now asking FOL to provide the
additional funding (actually order and pay for them through EBSCO).
In order to understand the full amount of periodical/mag annual funding commitment the HB Library
is requesting, I asked Elmita to provide us a complete listing. I plan to review the compiled
listing at a followup meeting with Elmita at 3PM on Saturday, March 17th at the Library
and to have the results of that review available for the HB FOL Business meeting
on 21 March. (Carol - Can you please pull together whatever info you have on
periodicals/subscriptions as well? Thanks)
I also asked Elmita what she meant by the comment below (I also would like to know if we could start buying books from the fund for 2012. Available fund from 2012 is $1848.56."). She
stated that the Library'S 2012 fiscal year is July 2011 to June 2012 and that according to her ledger
(actually Michael is keeping track), the Library has used all but $1848.56 of the HB FOL
initial 2012 funding increment of $6500. During my March 17th meeting with
Elmita, I will try to review this "ledger" and reconcile it with the FOL financial
http://mail.aol.com/35736-111/aol-6/en-us/mail/PrintMessage.aspx 3/13/2012

Source scan page 7

Re: Periodicals/Magazines Page 2 of 3
accounting/ reporting for the 2nd half of calendar 2011. Since the $6500 was
already authorized, I'm not sure why Elmita is asking for permission to "start buying
books..." from the fund? (Elmita - Can you please clarify your comment/request
about the available funding and permission to start buying books?)
That's all for now. I will send followup emails if/when additional discussion topics come up. Cheers
George
-----Original Message-----
From: Elmita Brown <EBrown@library.lacounty.gov>
To: dndyost < dndyost@verizon.net>
Cc: grceman <grceman@aol.com>; Elmita Brown <EBrown@library.lacounty.gov>; cc.Lawson
<cc. Lawson@verizon.net>
Sent: Wed, Mar 7, 2012 1:07 pm
Subject: Periodicals/Magazines
Good morning everyone!
This is a follow-up of my request last year, August 3, 2011.
The library is in dire need of your assistance in supporting our Periodical
Collection. It is in a poor state at this time and could not meet the needs of the customers.
Titles requested (August 3, 2011):
Ladies Home Journal
Los Angeles Magazine
Music Connection
People Weekly
US Weekly
$116.07
$125.00
Total: $360.97 × 9.25% tax $33. 39
= $394.36
(Last year's price)
Children's:
Batman
Disney Princess
J- 14
Justine
Nintendo Power
X-Men
$24.99
$29.92
$16.95
$17.95
$24.99
$24.99
Total: $154.78 Tax: $14.32 $169.00
Please renew also the titles under the care of the FOL. Barron's has not been received for two
weeks now and people were asking for it.
The County Library buys the periodicals from:
EBSCO
Contact person: Poly Martens
Phone: (310)955-1545
FAX: (310)322-2558
e-mail: pmartens@ebsco.com
There are FOL that also helps libraries with their periodicals and
gets the magazines from EBSCO. The FOL deals with one company
only and could keep track of the subscription easy. This is just a suggestion. You may contact Polly Martens for further info.
I also would like to know if we could start buying books from the fund for 2012. Available fund from 2012 is $1848.56.
ELmITA
http://mail.aol.com/35736-111/aol-6/en-us/mail/PrintMessage.aspx 3/13/2012