Minutes and agendas · July 26, 1960
Meeting with County Librarian John Henderson — new-library financing
Pat Gazin records proposed building size, parking, expansion, architect timing, city–county lease/purchase arrangements and a preliminary $120,000 estimate. Financing source remains unresolved.
Names in this record: Mrs. Russell Tracy is Helen Tracy.
Text
Transcribed from the scans and checked against them by Claude. Typed text comes first; handwritten notes follow it. [illegible] marks words that cannot be read and [?] an uncertain reading.
Page 1
Informal Minutes of Informal Meeting with John Henderson, County Librarian
July 26, 1960
(submitted by Pat Gazin as a memory aid for all present and as a report for those who were not)
Mr. Henderson recommended the following changes in the existing plans:
1. that parking be located directly adjacent to the proposed library building, between it and the site for the city hall. This, he points out, would make for greater convenience for library patrons and would help to ease traffic to all buildings of the civic center.
2. He proposes a building of 6,300 square feet (as opposed to 4,000 square feet).
3. that permanent features of library service and storage should go on the west wall and movable features on the south wall to allow future expansion westward.
Mr. Henderson outlined County plans for financing of the proposed building. The plan in which most interest is expressed is that under which the County will lease the new building from the City and eventually purchase it.
Mr. Henderson points out that the County library is willing to pay an equitable commercial-type of lease to cover the depreciation of the building and then, at the end of five years, pay its depreciated value. This, he estimates as about 90% of the cost.
The question of protecting the City from seizure of the land by the County was raised. Mr. Henderson assured the group this protection would be provided in lease terms agreeable to both parties.
Architect Savo Stoshitch and Mr. Henderson agree on approximate time elements: six to eight months on plans; nine months for building.
Mr. Thomas Fredricks of the Planning Commission sought assurance that the architect would observe the twenty foot setback and this was agreed.
Our plans must be okayed by the County engineering department. This service will be charged to the County and will not appear in the City's cost of financing the building.
Cost: estimated $120,000. The Council must look forward to meeting costs at the rate of $20,000 per month for six months once the project actually gets underway.
- 1 -
Page 2
Meeting with County Librarian | - 2 - | July 26, 1960
Steps necessary for action as outlined by Mr. Henderson:
1. Council to authorize a letter from Harris to Henderson to indicate the City is ready to proceed.
2. Henderson will start meetings with Stoshitch in the near future.
3. In time, the City is to deed the site of the library to the County.
4. The County will lease the building from the City and buy it in five years.
One question remains unresolved: To what source must the City go for cash?
PAG:rv
Distribution
City Council
City Manager
Mr. John Henderson, County Librarian
Mrs. Russell Tracy, Friends of the Library
Handwritten notes
• (top left) Correction[?]
• (left margin, beside item 3) southward
• (below the question) Adj.[?] - Rate Increase / or. - for gen reserve funds
Show the original machine reading
Source scan page 42
Informal Minutes of Informal Meeting with John Henderson, County Librarten July 26, 1960 (submitted by Pat Gazin as a memory aid for all present and as a report for those who were not) Mr. Henderson recommended the following changes in the existing plans: 1. that parking be located directly adjacent to the proposed library building, between it and the site for the city hall. This, he points out, would make for greater convenience for library patrons and would help to ease traffic to all buildings of the civic center. 2. He proposes a bullding of 6,300 square feet (as opposed to 4,000 square feet). that permanent features of library service and storage should go on the west wall and movable features on the south wall to allow future expansion westward. MI. Henderson outlined County plans for financing of the proposed building. The plan in which most interest is expressed is that under which the County will lease the new building from the City and eventually purchase it. Mr. Henderson points out that the County library is willing to pay an equitable commercial-type of lease to cover the depreciation of the building and then, at the end of five years, pay its depreciated value. This, he estimates as about 90% of the cost. The question of protecting the City from seizure of the land by the County was raised. Mr. Henderson assured the group this protection would be provided in lease terms agreeable to both parties. Architect Savo Stoshitch and Mr. Henderson agree on approximate time elements: six to eight months on plans; nine months for building. Mr. Thomas Fredricks of the Planning Commission sought assurance that the architect would observe the twenty foot setback and this was agreed. Our plans must be okayed by the County engineering department. This service will be charged to the County and will not appear in the City's cost of financing the building. Cost: estimated $120,000. The Council must look forward to meeting costs at the rate of $20,000 per month for six months once the project actually gets underway. - 1-
Source scan page 43
Meeting with County Librarian - 2 - July 26, 1960 Steps necessary for action as outlined by Mr. Henderson: 1. Council to authorize a letter from Harris to Henderson to indicate the City is ready to proceed. 2. Henderson will start meetings with Stoshitch in the near future. 3. in time, the City is to deed the site of the library to the County. 4. The County will lease the bullding from the City and buy it in five years. One question remains unresolved: To what source must the City go for cash? Celj. - rate. increase - fr gen meerre. PAG:/v jund- Distribution City Council City Manager Mr. John Henderson, County Librarian Mrs. Russell Tracy, Friends of the Library