Governing documents · January 10, 1973

Libations for the Library — recommendations for 1973

Rogers and Gazin document ticketing, hours, staffing, refreshments and host responsibilities.

Text

Transcribed from the scans and checked against them by Claude. Typed text comes first; handwritten notes follow it. [illegible] marks words that cannot be read and [?] an uncertain reading.

LIBATIONS FOR THE LIBRARY RECOMMENDATIONS FOR 1973 Willa Rogers and Pat Gazin IN ADVANCE Announce the date early. Suggest the last Saturday of May or the first in June. For this year, recommend June 2. Communicate decision to the Chamber of Commerce and the Coordinating Council. No advertising nor publicity (printed.) Depend for ticket sale on members of F of L. This is not hard if the members make any effort at all, as LIBATIONS is an established community event. Each member could easily sell ten tickets. (That is only five couples.) Announce the definite hours. The committee recommends from experience, five to eight p.m. Hours should be clearly written on the tickets. Seek door prizes (not necessary to have a lot.. just a few to add filip to the fun.) Number the tickets.. this will be useful for estimating attendance and also for awarding the door prizes. Seek donations of flowers. The hostess will appreciate having them the MORNING of the party, so they can be arranged. It is no help to deliver them on arriving at the party. AT THE EVENT Have $30 change on hand before the doors open. Plan to have the gate guarded all the time. The chairman should schedule volunteers in advance. Plan a membership table. We catch fresh ones at every party. Hire bartenders. Or seek volunteers. Do not repeat DO NOT depend on host couple or on husbands. NO MONEY should be allowed to change hands over the bar. (Small legal detail) ONLY scrip is acceptable to buy drinks. Scrip is to be for sale at SEPARATE TABLE. (ticket table) CLOSE THE BAR PROMPTLY at the time announced. Experience has demonstrated that it is best to close the bar when planned. This is a BENEFIT NOT AN ORGY. Prompt closing of the bar will clear the air and clear the house. The host couple should not be burdened with late guests. And the h.d. are not intended as a SUBSTITUTE for dinner. CHAIRMAN should solicit h.d. specifically by phone a week before party. People tend to forget.

Handwritten notes

• (top right) Pat • (below title) Jan 10, 1973

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Source scan page 5

Pat
LIBATIONS FOR THE LIBRARY
RECOMMENDATIONS FOR 1973
Willa Rogers and pat Gazin
JaN 10,1973
IN ADVANCE
Announce the date early Suggest the last saturday of
May or the first in June. For this year, recommen
June 2. communicate decision to the Chamber o.
Commerce and the Coordinating Council.
No advertising nor publicity(printed.) Depend for ticket sale on members ofF of. This is not hard if the
members make any effort at all, as LIBATIONS 1s an established community event.
Each member could easily sell ten tickets. (That is only five couples.)
Announce the definite hours. The committee recommends from
experience, five to eight pom. Hours should be
clearly written on the tickets.
Seek door prizes(not necessary to have a lot.. just a few to add (1llp to the fun.)
Number the tickets.. this will be useful for estimating attendance and also for awarding the door prizes.
Seek donations of flowers. The hostess will appreciate having
them the MORNING of the party, so they can be arranged It is no help to deliver them on arriving at the party.
AT THE EVENT
Have $30 change on hand before the doors open.
Plan to have the gate guarded all the time. The chairman should schedule volunteers in advance.
Plan a membership table. We catch fresh ones at every party. Hize bartenders. Or seek volunteers. Do not repeat DO NOT depend on host couple or on husbands.
NO MONEY should be allowed to change hands over the bar. (Small
legal detail) ONIX sorip is geceptable tobuy drinks scrip is to be for sale at SEPARATE TABLE. (ticket table)
CLOSE THE BAR PROMPTLY at the time announced. Experience has demonotrated that it is best to olose the bar when
planned. This is a BENEFIT NOT AN ORGY. Prompt
closing of the bar will clear the air and olear the house ?The host couple should not be burdened with late
guests. And the h.d. are not intended as a SUBSTITUTE for dinner.
CHAIRMAN should solicit, h.d. party. People tend to forget. specifically bypphone a week befroe