Financial records · January 14, 2013
2012 year-end operations summary
Year-end 2012 report printed January 14, 2013. Includes actuals, operating balances, investment positions and budget variances.
Text
Transcribed from the scans and checked against them by Claude. Typed text comes first; handwritten notes follow it. [illegible] marks words that cannot be read and [?] an uncertain reading.
HERMOSA BEACH FRIENDS OF THE LIBRARY
FY2012 Year End Operations Summary -- 12/31/2012
Actuals by Quarter | | 1/1/12 3/31/12 | 4/1/12 7/6/12 | 7/7/12 9/30/12 | 10/1/12 12/31/12 | Year to Date | 2012 Annual Budget | 2012 Quarterly Budget | Delta
REVENUE:
R01 Library Book Sales | 328.50 | 216.00 | 269.50 | 111.00 | 925.00 | 1,800.00 | 450.00 | 875.00
R02 DVD Rentals | 557.00 | 694.00 | 460.00 | 222.00 | 1,933.00 | 1,900.00 | 475.00 | -33.00
R03 Bookstore Sales | 1,544.60 | 1,208.00 | 896.00 | 1,051.25 | 4,699.85 | 3,000.00 | 750.00 | -1,699.85
R04 Monthly Sale (Sat) | 992.85 | 578.00 | 632.25 | 713.75 | 2,916.85 | 3,300.00 | 825.00 | 383.15
R05 Internet Sales | 1,682.72 | 461.87 | 1424.00 | 1,027.21 | 4,595.80 | 7,700.00 | 1,925.00 | 3,104.20
R06 Membership | 825.00 | 135.00 | 755.00 | 525.00 | 2,240.00 | 2,000.00 | 500.00 | -240.00
R07 Donations | 0.00 | 150.00 | 100.00 | 2,800.00 | 3,050.00 | 600.00 | 150.00 | -2,450.00
R08 Other | 13.01 | 0.00 | 0.00 | 0.00 | 13.01 | 0.00 | 0.00 | -13.01
R09 Misc. | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00
| $5,943.68 | $3,442.87 | $4,536.75 | $6,450.21 | $20,373.51 | $20,300.00 | 5,075.00 | -73.51
EXPENSE:
E01 Library Books | 474.52 | 1,585.62 | 1297.01 | 52.61 | 3,409.76 | 5,000.00 | 1,250.00 | 1,590.24
E02 Library Books-Children | 1,887.04 | 1,910.04 | 1036.56 | 0.00 | 4,833.64 | 8,000.00 | 2,000.00 | 3,166.36
E03 Library DVDs | 1,043.53 | 456.08 | 424.59 | 171.17 | 2,095.37 | 1,200.00 | 300.00 | -895.37
E04 Subscriptions | 0.00 | 1,592.11 | 9.90 | 992.44 | 2,594.45 | 1,800.00 | 450.00 | -794.45
E05 Rental DVDs | 628.23 | 1,071.80 | 563.15 | 517.35 | 2,780.53 | 1,900.00 | 475.00 | -880.53
E06 Library Supplies | 338.67 | 180.00 | 93.29 | 191.83 | 803.79 | 1,200.00 | 300.00 | 396.21
E07 Library Equipment | 0.00 | 0.00 | 114.08 | 0.00 | 114.08 | 1,500.00 | 375.00 | 1,385.92
E08 PAWS to Read | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 250.00 | 62.50 | 250.00
E09 Library Programs | 120.00 | 181.52 | 121.07 | 170.00 | 592.59 | 250.00 | 62.50 | -342.59
E10 Summer Read | 0.00 | 600.00 | 1,225.00 | 0.00 | 1,825.00 | 2,200.00 | 550.00 | 375.00
E11 Teen Territory | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00
E12 Bookstore Supplies | 25.00 | 182.03 | 0.00 | 10.86 | 217.89 | 260.00 | 65.00 | 42.11
E13 Newsletter/ Postage/ PO Box | 366.88 | 187.88 | 144.00 | 187.88 | 886.64 | 825.00 | 206.25 | -61.64
E14 Book Marks/ Plates | 0.00 | 0.00 | 0.00 | 135.94 | 135.94 | 480.00 | 120.00 | 344.06
E15 Tax Returns/ Fees | 0.00 | 310.00 | 0.00 | 0.00 | 310.00 | 355.00 | 88.75 | 45.00
E16 Liability Insurance | 0.00 | 0.00 | 0.00 | 320.00 | 320.00 | 320.00 | 80.00 | 0.00
E17 Chamber of Comm | 0.00 | 60.00 | 76.95 | 0.00 | 136.95 | 85.00 | 21.25 | -51.95
E18 Other | 20.00 | -983.96 | 0.00 | 0.00 | -963.96 | 2,100.00 | 525.00 | 3,063.96
| $4,903.87 | $7,333.12 | $5,105.60 | $2,750.08 | $20,092.67 | $27,725.00 | 6,931.25 | 7,632.33
OPERATING BALANCE: | 12/31/11 | 3/31/12 | 7/6/12 | 9/30/12 | 12/31/12
Cash on Hand (Petty Cash, etc) | $200.00 | $200.00 | $200.00 | $200.00 | $200.00
Income | | 5,943.68 | 3,442.87 | 4,536.75 | 6,450.21
Expenses | | 4,903.87 | 7,333.12 | 5,105.60 | 2,750.08
Checking Account | 14,994.16 | $17,143.76 | $17,437.63 | $11,768.76 | $13,492.44 | *
Operating Balance | $15,194.16 | $16,233.97 | $12,343.72 | $11,774.87 | $15,475.00 | *
Notes: * Year-end Gazin $2500 Donation included in Revenue and Operating Balance, but was not deposited to Checking Account until 15Jan2013, therefore Checking Account balance does not reflect Gazin Donation amount
HB_FOL_Financials_Report_2012_Final_20130114.xls Operations_Status_2012
1
Printed 1/14/13
Handwritten notes
• (top right) Operations Summary
• (beside Operating Balance, 12/31/12) a check mark
• (bottom right) 1
Show the original machine reading
Source scan page 5
Operatins Summary HERMOSA BEACH FRIENDS OF THE LIBRARY FY2012 Year End Operations Summary - 12/31/2012 Actuals by Quarter 1/1/12 3/31/12 4/1/12 7/6/12 REVENUE: R01Library Book Sales R02 DVD Rentals R03 Bookstore Sales R04 Monthly Sale (Sat) R05 Internet Sales R06 Membership R07 Donations R08 Other R09 Misc. 328.50 557.00 1,544.60 992.85 1,682.72 825.00 0.00 13.01 0.00 $5,943.68 EXPENSE: E01 Library Books E02 Library Books-Children E03 Library DVDs E04 Subscriptions E05 Rental DVDs E06 Library Supplies E07 Library Equipment E08 PAWS to Read E09 Library Programs E10 Summer Read E11 Teen Territory E12 Bookstore Supplies E13 Newsletter/ Postage/ PO Box E14 Book Marks/ Plates E15 Tax Returns/ Fees E16 Liability Insurance E17 Chamber of Comm E18 Other 474.52 1,887.04 1,043.53 0.00 628.23 338.67 0.00 0.00 120.00 0.00 0.00 25.00 366.88 0.00 0.00 0.00 0.00 20.00 $4,903.87 OPERATING BALANCE 12/31/11 $200.00 Cash on Hand (Petty Cash, etc) Income Expenses Checking Account Operating Balance 3/31/12 $200.00 5,943.68 4,903.87 $17,143.76 $16,233.97 216.00 694.00 1,208.00 578.00 461.87 135.00 150.00 0.00 0.00 $3,442.87 1,585.62 1,910.04 456.08 1,592.11 1,071.80 180.00 0.00 0.00 181.52 600.00 0.00 182.03| 187.88 0.00 310.00 0.00 60.00 -983.96 $7,333.12 14,994.16 $15,194.16 7/6/12 $200.00 3,442.87 7,333.12 $17.437.63 $12,343.72 Notes: 717/12 9/30/12 269.50 460.00 896.00 632.25 1424.00 755.00 100.00 0.00 0.00 $4,536.75 1297.01 1036.56 424.59 9.90 563.15 93.29 114.08 0.00 121.07 1,225.00 0.00 0.00 144.00 0.00 0.00 0.00 76.95 0.00 $5,105.60 9/30/12 $200.00 4,536.75 5,105.60 $11,768.76 $11,774.87 10/1/12 Year to Date 2012 Annual2012 Quarterly 12/31/12 Budget Budget 111.00 222.00 1,051.25 713.75 1,027.21 525.00 2,800.00 0.00 0.00 $6,450.21 52.61 0.00 171.17 992.44 517.35 191.83 0.00 0.00 170.00 0.00 0.00 10.86 187.88 135.94 0.00 320.00 0.00 0.00 $2,750.08 12/31/12 $200.00 6,450.21 2,750.08 $13,492.44 $15,475.00 925.00 1,933.00 4,699.85 2,916.85 4,595.80 2.240.00 3,050.00 13.01 0.00 $20,373.51 3,409.76 4,833.64 2,095.37 2,594.45 2.780.53 803.79 114.08 0.00 592.59 1,825.00 0.00 217.89 886.64 135.94 310.00 320.00 136.95 -963.96 $20,092.67 1,800.00 1,900.00 3,000.00 3,300.00 7,700.00 2,000.00 600.00 0.00 0.00 $20,300.00 5,000.00 8,000.00 1,200.00 1,800.00 1.900.00 1,200.00 1,500.00 250.00 250.00 2,200.00 0.00 260.00 825.00 480.00 355.00 320.00 85.00 2,100.00 $27,725.00 450.00 475.00 750.00 825.00 1,925.00 500.00 150.00 0.00 0.00 5,075.00 1,250.00 2,000.00 300.00 450.00 475.00 300.00 375.00 62.50 62.50 550.00 0.00 65.00 206.25 120.00 88.75 80.00 21.25 525.00 6,931.25 * Year-end Gazin $2500 Donation included in Revenue and Operating Balance, but was not deposited to Checking Account until 15Jan2013, therefore Checking Account balance does not reflect Gazin Donation amount I HB_FOL_Financials_Report_2012_Final_20130114.xls Operations_Status_2012 Delta 875.00 -33.00 -1,699.85 383.15 3,104.20 -240.00 -2,450.00 -13.01 0.00 -73.51 1,590.24 3,166.36 -895.37 -794.45 -880.53 396.21 1,385.92 250.00 -342.59 375.00 0.00 42.11 -61.64 344.06 45.00 0.00 -51.95 3,063.96 7,632.33 Printed 1/14/13 /