Board endorses City subcommittee recommendation on library affiliation

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MINUTES OF THE MEETING OF THE HERMOSA BEACH FRIENDS OF THE LIBRARY
HELD AT THE LIBRARY ON JUNE 14 1994
BOARD MEMBERS PRESENT: Toni Empringham, Betty Evans, Tim Ferguson, Pat Gazin, Bill Malone,
Charlotte Malone, Gina Miller, Al Valdes.
BOARD MEMBERS ABSENT: Steve Hoffmann, Betty Ryan, Leyla Woods.
MEMBERS ATTENDING: Bill Briggs, Tim Buginas, Myron Gazin, John Hales, June W. McClain, Jim
Parkman, Phil A. Pennington and Ron Schneider, CLM.
CALL TO ORDER: Pres. Al Valdes at 7:00 P.M.
ANNOUNCEMENT OF INTERIM ACTION FOR INCLUSION IN MINUTES -From funds already
allocated, the following amounts were authorized: $688.35 for adult magazines and $243.74 for children's
magazines (Belasco Fund) on 3-28; $500 for books on 4-29. (ART VIII, Sect. 6 re polling of elected officers.)
MINUTES - ACTION: to approve the minutes of the meeting of 3-15-94. Motion Bill, second Tim. So ordered.
TREASURER'S REPORT - Bill Malone presented the report reflecting receipts of $6108.28, expenditures of
$3714.29, and a balance on and on 6-14-94 of $9414.58 - to accept the report. Motion Charlotte, second Betty.
BOOK SALE: The sale realized $1856.00. It was reported that 3-4 boxes of children's books, and possibly
other books, had been pilfered, and concern was expressed over the safety of funds collected. It was agreed that
security measures should be established. The participation of the Girl Scouts was discussed and it was urged that
such groups be encouraged to take part under capable supervision. Noteworthy was publicity on the sale. It
was excellent, as was the work of the board members and te CLM.
REPORT FROM THE COMMUNITY LIBRARY MANAGER - Ron discussed the financial situation at the
county level and indicated that it was rumored that there might be funding to keep the library open through
December, 1994.
AMENDED BYLAWS - They have been conformed to reflect the change of meeting from Wednesday to
"during the week following a book sale"
FOL PROPERTY STAMP - Complying with board direction of 3-15-94, Bill bought a stamp "Property of the
Hermosa Beach Friends of the Library" to be imprinted on all materials purchased with FOL funds since March,
1993. Ron informed us that it was prohibited by the county that this stamp be used on any "gifts" to the library.
It was their contention that such material becomes the property of the county. Ron reiterated that he was not
entering our gifts into the county computer, but that they were "on the fly" and remained here.
REPORT ON THE CITY COUNCIL SUBCOMMITTEE ON THE LIBRARY - Tim reported on the
action by this group on 5-17, as follows: that the city immediately begin the process of leaving the county library
system, acquire title to the library building, negotiate for the current inventory of books and materials, and for the
transfer of funds. ACTION - To endorse and support the subcommittee's recommendation and urge the council
to proceed with all possible speed; to stress that our goal, our target, is a full-time library, operating on a basis of
a minimum of 5 days, or 40 hours, per week. Motion Pat, second Bill, no objection - so ordered. The
corresponding secretary will inform the council.

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WESTLAKE VILLAGE - There was information about a potentially precedent-setting bill (AB 2864) to allow
Westlake Village to pull out of the county system while keeping tax dollars it pays for library service. Although
the bill was withdrawn following concessions by the county, it was suggested that our local legislator, Debra
Bowen, might be persuaded to introduce similar legislation, should we wish to pursue this route.
READING ROOM - We have requested of the city that space be provided for a modest reading room for the
magazines and periodical subscriptions running past the time of a possible library shut-down. The City Manager
has assured us that one will be provided
NEW BUSINESS
CHAIRMEN FOR 1994 - President Valdes appointed the following chairmen: Betty Evans, California
Collection; Book Sale, Charlotte Malone; Publicity, Pat Gazin; Membership, Leyla Woods; Newsletter, Steve
Hoffmann; Newsletter mailing, John Hales; Save Our Library, Tim Ferguson and Charlotte Malone. The
elected officers voted to approve the appointees. Motion Charlotte, second Bill. So ordered. (Chairmen now
become board members).
MEMBERSHIP AND VOLUNTEER LISTS - Since the Corresponding Secretary needs an up-to-date
membership list to perform her duties, it was suggested that the Membership Chairmanship be a part of that
elected position. The bylaws will be amended to reflect this. For the present the following action was taken: that
the membership chairman furnish an updated list to the Corr. Secy. on an on-going basis. Motion Bill, second
Al. so ordered. Further, since the reading room and other activities connected with independence will require
the use of volunteers, a list, complete with telephone numbers, is to be furnished to the Recording Secretary.
CALIFORNIA COLLECTION - Chairman Betty Evans reported that there is $30 left from last year, and that
she is planning no purchases for the collection until the future of our library is secure.
MISSING MINUTE BOOKS - The records from 1960-82 have disappeared. It is vital that these be
recovered, most especially since there were prohibitions placed on the California Collection ever leaving this
library. We may need these minutes to prove our intentions in donating this collection.
PAINTING OF THE HERMOSA BEACH LIBRARY - Al displayed a painting by Will Saar depicting the
building from the vantage point of the Von's complex. The Easy Reader is planning to feature this painting as part of a cover story on the library.
RAISING OUR VISIBILITY IN THE COMMUNITY - Tim suggested that we consider participating in the
Fiesta del Artes, appearing before civic groups such as the Chamber of Commerce, Kiwanis and Rotary, and
making a move to build the support we are going to need for our independent status. John Hales will inquire as
to a booth at the Fiesta. Charlotte will attempt to get volunteers and provide materials for sale/information.
(Perhaps this should be discussed at our Sept. meeting, together with other outreach programs).
A member commented that he was very pleased to note that the FOL was funding the 1994 Summer Reading Program ($1000, allocated).
ADJOURNMENT - At 8:00 P.M., motion Charlotte, second Bill. (Next meeting Thursday, September 15, at 7:00 P.M. at the library).
e malone
Charlotte Malone, Recording Secretary