Minutes and agendas · May 25, 2011

Board meeting requests written funding requests and asset inventory

Reports lower cash, a $300 actual shredder cost, requests written future funding proposals, and calls for an inventory of Friends-owned Library equipment. Some California Collection books are going to other libraries; unwanted copies are expected later at the bookstore.

Text

Transcribed from the scans and checked against them by Claude. Typed text comes first; handwritten notes follow it. [illegible] marks words that cannot be read and [?] an uncertain reading.

HERMOSA BEACH FRIENDS OF THE LIBRARY MEETING OF May 25, 2011 MEMBERS PRESENT: D. Yost, C. Lawson, G. Miller, T. Empringham, D. Craig, E. Brown, B. Luthardt, R. Martel, M. Shaw MINUTES: February 16, 2011 minutes approved. TREASURER'S REPORT: Period ending 5/25/11 approved. Balance on hand as of 5/25/11 was $14,703.71. Internet income total for this year $3,895.74. LIBRARY REQUESTS: Expenditures, including 2011 travel books and requested best sellers, totaled $2800. The library paper shredder was replaced for $300 not $500 as previous reported. Elmita has requested an additional $2000 to order current magazines for the library. We have requested her to put all further requests in writing so that we may discuss and review money being spent. Elmita agreed to that request. BOOK STORE: Gillian said we have too many books and we are now getting discards from the library. The California Collection is still at the library. Elmita said some copies are still going out to other libraries and eventually we will receive unwanted copies at the bookstore. NEWSLETTER: Before the August sale Toni is considering another printer to save money. We also discussed giving members an option of reading the newsletter online and thus saving some money. We would need to get an email address that members could use to let us know if they still want to receive a printed newsletter or get it online. NEW BUSINESS: We need a list of items belonging to HBFOL that have been purchased for the library. Basically, a list of fixed equipment bought by FOL should be inventoried and have our marker on it in case, down the line, the library is closed by the County. A new file cabinet is being donated by Kathy Lourtie for our bookstore. The Treasury report will be updated to reflect current balances in the investment fund section. The Teen Center will possibly have an open house next month. They are waiting for approval from the County of the sign that will go on the wall at the library. ADJOURNMENT: 3:45pm RESPECTFULLY SUBMITTED: D. Craig, Recording Secretary

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HERMOSA BEACH FRIENDS OF THE LIBRARY
MEETING OF May 25, 2011
MEMBERS PRESENT: D. Yost, C. Lawson, G. Miller, T. Empringham, D. Craig, E. Brown,
B. Luthardt, R. Martel, M. Shaw
MINUTES: February 16, 2011 minutes approved.
TREASURER'S REPORT: Period ending 5/25/11 approved. Balance on hand as of 5/25/11 was
$14,703.71. Internet income total for this year $3,895.74.
LIBRARY REQUESTS: Expenditures, including 2011 travel books and requested best sellers, totaled
$2800. The library paper shredder was replaced for $300 not $500 as previous reported. Elmita has
requested an additional $2000 to order current magazines for the library. We have requested her to put
all further requests in writing so that we may discuss and review money being spent. Elmita agreed to
that request.
BOOK STORE: Gillian said we have too many books and we are now getting discards from the library.
The California Collection is still at the library. Elmita said some copies are still going out to other libraries
and eventually we will receive unwanted copies at the bookstore.
NEWSLETTER: Before the August sale Toni is considering another printer to save money. We also
discussed giving members an option of reading the newsletter online and thus saving some money. We
would need to get an email address that members could use to let us know if they still want to receive a
printed newsletter or get it online.
NEW BUSINESS: We need a list of items belonging to HBFOL that have been purchased for the library.
Basically, a list of fixed equipment bought by FOL should be inventoried and have our marker on it in
case, down the line, the library is closed by the County.
A new file cabinet is being donated by Kathy Lourtie for our bookstore.
The Treasury report will be updated to reflect current balances in the investment fund section.
The Teen Center will possibly have an open house next month. They are waiting for approval from the
County of the sign that will go on the wall at the library.
ADJOURNMENT: 3:45pm
RESPECTFULLY SUBMITTED: D. Craig, Recording Secretary