Board meeting limits initial Library allocation to six months

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Hermosa Beach Friends of the Library
Meeting of August 17, 2011
Members Present: Dorothy Yost, President; Bob Luthardt, Vice-President; Carol Lawson, Treasurer; Gillian Miller; Toni
Empringham. Also Present: Elmita Brown, County Library Manager.
The meeting was called to order by Bob Luthardt at 2:15. Minutes of the meeting on May 25, 2011, were approved on a
motion by Toni, seconded by Gillian.
Treasurer's Report: Balance on hand as of August 17 is $6,845.19. This report is not final; it does not reflect receipts of
the quarterly sale to be held August 20, money being transferred from investment accounts to the general account, and
outstanding bills in process of being paid. An updated report will be available on Wednesday, August 24.
Library Requests:
Based on the L.A. County allocation of $11,000 for the fiscal year (7/1/11-6/30/12) for the Hermosa Beach Library, Elmita
requested a total of $13,000 from the HBFOL for the same period, to be divided between materials for children, teens, and
young adults ($8,000), and adults ($5,000). She also requested additional undetermined funds for (a)supplies as needed,
(b) a Korean Cooking Program on December 3, and (c) the 2012 Children's Summer Reading Program. In light of the
$27,000 which the HBFOL has already spent on behalf of the library since January 1, 2011, Dorothy suggested instead a
6-month allocation of $6,500, which would not include magazine subscriptions or supplies, for the period from July 1
through December 31. In January, 2012, the FOL will review book sales receipts and funds on hand before considering
another allocation. Carol moved to approve the initial $6,500, Bob seconded, and the motion passed.
Other Business:
Carol noted that receipts from rental of newer DVDs has been falling far short of expenses. The most recent Treasurer's
Report shows receipts since January of $1,343 against a cost of $3,943 for the same time period. Ways of making this
program more cost effective will be discussed at the November 30 meeting when a budget for 2012 will be presented
Grand Opening Day for Teen Territory is Thursday, September 8, from 3:30 to 5:30 p.m. Invited guests will include HB
Friends of the Library officers and members, County Librarian Margaret Donnellan-Todd and staff, County Library
Foundation members, Hermosa Beach City Council and School District Board and Principals, Kiwanis Club and Woman's
Club members, Supervisor Don Knabe, and Field Representative Steve Napolitano. Marilyn Shaw will coordinate
refreshments to be provided by the FOL. Elmita will draft a letter of invitation for Dorothy to sign, and Michael Mohr will run
off copies at the library.
Dorothy requested that a list of email addresses be compiled at book sales and the library for future reference in sending
announcements and quarterly newsletters.
Carol and Dorothy updated signature cards on the FOL bank accounts.
Election of Officers for 2012:
Gillian Miller, who chaired the nominating committee, presented the following slate of officers to be voted on at the
meeting on November 30, 1-1/2 weeks after the last quarterly book sale of the year:
President: Dorothy Yost
Vice-President: Bob Luthardt
Secretary: Diane Craig
Treasurer: George Ceman
Assistant Treasurer (Membership): Carol Lawson
Gillian requested another meeting on Wednesday, September 7, at 2 p.m. to discuss items not covered today. The day
and time will be confirmed after checking with Diane.
The meeting was adjourned at 3:28 p.m.
Respectfully Submitted,
Toni Empringham (for Diane Craig, Recording Secretary)