Financial records · April 22, 2013
Revised preliminary 2013 budget
Revised plan printed April 22 includes higher donation estimates and lower expense allocations than the January budget.
Names in this record: Patricia A. Gazin is Pat Gazin.
Text
Transcribed from the scans and checked against them by Claude. Typed text comes first; handwritten notes follow it. [illegible] marks words that cannot be read and [?] an uncertain reading.
HERMOSA BEACH FRIENDS OF THE LIBRARY
Preliminary Plan/ Budget 2013
| 2013 Annual Budget | 2012 Annual Actual | 2012 Annual Plan/Budget | Basis for 2012 | Basis for 2013 | Notes
REVENUE:
R01 Library Book Sales | 925.00 | 925.00 | 1,800.00 | 5 Yr Average | Used 2012 actuals
R02 DVD Rentals | 2,400.00 | 1,933.00 | 1,900.00 | 5 Yr Average | Increased ~25% based on 50% Price Increase
R03 Bookstore Sales | 5,800.00 | 4,699.85 | 3,000.00 | 5 Yr Average | Increased ~25% based on 50% Price Increase
R04 Monthly Sale (Sat) | 3,600.00 | 2,916.85 | 3,300.00 | 5 Yr Average | Used 2012 budget
R05 Internet Sales | 4,600.00 | 4,595.80 | 7,700.00 | 2011 | Used 2012 actuals
R06 Membership | 2,240.00 | 2,240.00 | 2,000.00 | 2011 | Used 2012 budget
R07 Donations | 8,100.00 | 550.00 | 600.00 | 2011 | Used 2012 budget, add Chevron & Gazin | Chevron (1/2013), Gazin (12/2013)
R08 Other | 13.01 | 13.01 | 0.00 | TBD | Used 2012 budget
R09 Misc. | 0.00 | 0.00 | 0.00 | TBD | Used 2012 budget
| $27,678.01 | $17,873.51 | $20,300.00
EXPENSE:
E01 Library Books | 2,700.00 | 3409.76 | 5,000.00 | 2011/12 Lib. Req. | 30% of HB Lib $9K Request | Books, CDs
E02 Library Books-Children | 2,700.00 | 4833.64 | 8,000.00 | 2011/12 Lib. Req. | 30% of HB Lib $9K Request | Child & Teen Books, CDs DVDs
E03 Library DVDs | 1,800.00 | 2095.37 | 1,200.00 | Est | 20% of HB Lib $9K Request | Replace Classics, etal
E04 Subscriptions | 2,600.00 | 2594.45 | 1,800.00 | 5 Yr + New Req. | Used 2012 actuals | Renewed annually
E05 Rental DVDs | 1,800.00 | 2780.53 | 1,900.00 | Est | 20% of HB Lib $9K Request | NTE Revenue (see 5 Yr Ave above)
E06 Library Supplies | 1,000.00 | 803.79 | 1,200.00 | 5 Yr Average | Average for 2012/2013
E07 Library Equipment | 120.00 | 114.08 | 1,500.00 | 2011 | Used 2012 actuals
E08 PAWS to Read | 125.00 | 0.00 | 250.00 | 2011 | Average for 2012/2013
E09 Library Programs | 300.00 | 592.59 | 250.00 | 2011 | HB Lib Request
E10 Summer Read | 1,825.00 | 1825 | 2,200.00 | 2011/12 Lib. Req. | HB Lib Request
E11 Teen Territory | 0.00 | 0.00 | 0.00 | NA | Used 2012 actuals | One time special expense
E12 Bookstore Supplies | 220.00 | 217.89 | 260.00 | 2011 | Used 2012 actuals
E13 Newsletter/ Postage/ PO Box | 900.00 | 886.64 | 825.00 | 2011 | Used 2012 actuals
E14 Book Marks/ Plates | 300.00 | 135.94 | 480.00 | 2011 | Average for 2012/2013
E15 Tax Returns/Fees | 355.00 | 310.00 | 355.00 | 2011 | Used 2012 budget
E16 Liability Insurance | 320.00 | 320.00 | 320.00 | 2011 | Used 2012 actuals
E17 Chamber of Comm | 135.00 | 136.95 | 85.00 | 2011 | Used 2012 actuals
E18 Other | 0.00 | -963.96 | 2,100.00 | 5 Yr Average | Used 2012 actuals (removed one time event) | Includes Teen Territory as Other
| $17,200.00 | $20,092.67 | $27,725.00
OPERATING BALANCE: | | | | | *Updates from HB Library
Checking Account Balance
Income 1/1/13 to 12/31/13
Expenses 1/1/13 to 12/31/13
LONG TERM ASSETS (LIABILITIES)
Evelyn Harris Belasco Fund
Patricia A. Gazin Memorial Fund
Hermosa Beach Library Fund
Total-All Monies
Notes:
HB_FOL_Financials_Report_1st_Quarter_Final_20130331.xls Plan_Budget_2013
1
Printed 4/22/13
Handwritten notes
• (top right) To file
Show the original machine reading
Source scan page 10
HERMOSA BEACH FRIENDS OF THE LIBRARY Preliminary Plan/ Budget 2013 2013 Annual REVENUE: R01 Library Book Sales R02 DVD Rentals R03Bookstore Sales R04 Monthly Sale (Sat) R05Internet Sales R06 Membership R07 Donations R08 Other R09 Misc. EXPENSE: E01 Library Books E02 Library Books-Children E03 Library DVDs E04Subscriptions E05 Rental DVDs E06Library Supplies E07 Library Equipment E08 PAWS to Read E09 Library Programs E10 Summer Read E11 Teen Territory E12Bookstore Supplies E13 Newsletter/ Postage/ PO Box E14 Book Marks/ Plates E15Tax Returns/Fees E16 Liability Insurance E17 Chamber of Comm E18 Other OPERATING BALANCE Checking Account Balance Income 1/1/13 to 12/31/13 Expenses 1/1/13 to 12/31/13 LONG TERM ASSETS (LIABILITIES) Evelyn Harris Belasco Fund Patricia A. Gazin Memorial Fund Hermosa Beach Library Fund Total-All Monies Notes: Budget 925.00 2,400.00 5,800.00 3,600.00 4,600.00 2,240.00 8,100.00 13.01 0.00 $27,678.01 2,700.00 2,700.00 1.800.00 2,600.00 1,800.00 1.000.00 120.00 125.00 300.00 1.825.00 0.00 220.00 900.00 300.00 355.00 320.00 135.00 0.00 $17,200.00 2012 Annual 2012 Annual Actual Plan/Budget 925.00 1,933.00 4,699.85 2,916.85 4,595.80 2,240.00 550.00 13.01 0.00 $17,873.51 3409.76 4833.64 2095.37 2594.45 2780.53 803.79 114.08 0.00 592.59 1825 0.00 217.89 886.64 135.94 310.00 320.00 136.95 -963.96 $20,092.67 1,800.00 1,900.00 3,000.00 3,300.00 7,700.00 2,000.00 600.00 0.00 0.00 $20,300.00 5,000.00 8,000.00 1,200.00 1,800.00 1,900.00 1,200.00 1 500.00 250.00 250.00 2,200.00 0.00 260.00 825.00 480.00 355.00 320.00 85.00 2.100.00 $27,725.00 HB_FOL_Financials_Report_ 1st_Quarter_Final_20130331.xls Plan_Budget_2013 Basis for 2012 5 Yr Average 5 Yr Average 5 Yr Average 5 Yr Average 2011 2011 2011 TBD TBD 2011/12 Lib. Req. 2011/12 Lib. Req. 2011/12 Lib. Req Basis for 2013 Used 2012 actuals Increased ~25% based on 50% Price Increase Increased ~25% based on 50% Price Increase Used 2012 budget Used 2012 actuals Used 2012 budget Used 2012 budget, add Chevron & Gazin Used 2012 budget Used 2012 budget 30% of HB Lib S9K Request 30% of HB Lib $9K Request 20% of HB Lib $9K Request Used 2012 actuals 20% of HB Lib $9K Request Average for 2012/2013 Used 2012 actuals Average for 2012/2013 Used 2012 actuals Used 2012 actuals Used 2012 actuals Average for 2012/2013 Used 2012 budget Used 2012 actuals Used 2012 actuals Used 2012 actuals (removed one time event) *Updates from HB Library To fite Notes Chevron (1/2013), Gazin (12/2013) Child & Teen Books, CDs DVDs Replace Classics, etal Renewed annually NTE Revenue (see 5 Yr Ave above) One time special expense Includes Teen Territory as Other Printed 4/22/13