Governing documents · January 28, 1971
Officer and committee-chair responsibilities — Pat Gazin
Defines recording, correspondence, finance, publicity and program duties; calls for signed, dated records and permanent files.
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Text
Transcribed from the scans and checked against them by Claude. Typed text comes first; handwritten notes follow it. [illegible] marks words that cannot be read and [?] an uncertain reading.
FRIENDS OF THE LIBRARY Jan 1971 Gazin
VICE PRESIDENT: Presides in the absence of the president; serves as general book collection chairman. Coordinat purchase decisions through treasurer; check on delivery; upon delivery NOTIFY secretary so that arrival maybbeduly recorded in minutes of the current month.
SIGN AND DATE EVERYTHING
RECORDING SECRETARY: Writes minutes of meetings; maintain minutes book which is inyour custody; deposit each month a carbon of the current minutes in the FoL file at the library. Each month: minutes should reflect purchase or delivery of every item bought or donated in the current month. Also, record monthly circulation figures for the month just closed. (See librarian.) S&D
CORRESPONDING SECRETARY: Maintain continuous file of incoming correspondence. Files may be cleared of obsolete or irrelevant material. For all OUTGOING correspondence, one carbon for the permanent file in your custody, one for the FL file in the library. S&D
TREASURER: Records all revenues and disbursals. Report in full for ea. board meeting.
Prepare budget for forthcoming year, in cooperation with board. S&D
HOSPITALITY CHAIRMAN: Responsible for arrangements for refreshments when necessary for meetings, create a special continuing report on LIBATIONS for guidance for future committees.
After each occasion on which hopp. is proffered, report, showing numbers of guests anticipated, number actually served, costs, and special advice for ensuing events. S&D
PUBLICITY News releases to BREEZE L.A. TIMES REVIEW. Retain carbons for your alibi file. Maintain the press clippings book. Deposit carbon of your dated releases in file at library building. S&D
NEWSLETTER CHAIRMAN:
Prints and distributes newsletter quarterly.. or oftener, if necessary. Keep a permanent file of newsletters in your custody; build another for file at library.
ALL CHAIRMEN: It would be very practical and valuable for you and the organization .. to find an assistant who can substitute for you at meetings when necessary and who can be trained for succession in the future.
ART CHAIRMAN: Moving force for the annual children's writing and art contest. Coordinate with all chairmen, draw help from general membership. Publicity coordination especially important. Appoint your sub-chairmen, early.
Pat Gazin
Jan. 28, 1971
Handwritten notes
• (top) Job Description
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Source scan page 13
*FENDS OF THE LIBRARY Jan 1971 Sot description cazin
VICE PRESIDENT: Presides in the absence of the president; serves
as general book collection chairman. Coordinat purchase
decisions through treasurer; check on delivery; upon delivery NOTIFY secretary so that arrival maybbeduly
recorded in minutes of the current month.
SIGN AND DATE EVERYTHING
RECORDING SEORETARY: writes minutes of meetings; maintain minutes book
which 1s inyour custody; deposit each month a carbon of the current minutes in the Fol file at the library. Each month: minutes should reflect purchase or delivery
of every item bought or donated in the current month.
Also, record monthly circulation figures for the month just closed. (See librarian.) S&D
CORRESPONDING SECRETARY: Maintain continuous file of incoming corres-
pondence. Files may be cleared of obsolete or ireele-
vant material. For all OUTGOING correspondence, one
carbon for the permanent flle in your custodt, one for the FL file in the library. AREASURER: Records all revenues and disbursals. Report in full for ea. board meeting.
Prepare budget for forthcoming year, in cooperation with board.
HOSPITALITY CHAIRMAN: Responsible for arrangements for refreshments
when necessary for meetings, create a special contian- ing report on LIBATIONS forguidance for future com-
mittees.
After each occasion on which hop. is proffered, re-
port, showing numbers of guests anticipated, number
actually served, costs, and special advice for en- suing events. S&D
PUBLICITY News releases to BREEZE I.A. TIMES REVIEW. Re-
tain carbons for your alibi file. Maintain the press clippings book. Deposit carbon of your dated releases in file at library building. S&D
NEWSLETTER CHAIRMAN:
Prints and distributes newsletter quarterly.. or of- tener, if necessary. Keep a permanent file of news-
Letters in your custody: bulld another for {11e at library.
ALL CHAIRMEN: It would be very practical and valuable for you and
the organization ?? to find an assistant who can substitute for you at meetings when necessary and
who can be trained for succession in the future.
ART CHAIRMAN: Moving force for the annual children's writing and art
contest. Coordinate with all chairmen, draw help from
general membership: Publicity coordination especially important. Appoint your sub-chairmen, early.
Pat Gazin
Jan. 28, 4971