Minutes — annual general meeting

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MINUTES OF THE ANNUAL GENERAL MEETING
HELD AT THE LIBRARY ON 17 JANUARY 1990
MEMBERS PRESENT:
Jack Belasco
Bertha Dorsey
Jerome Dorsey
Toni Empringham
Betty Evans
Myron Gazin
Pat Gazin
John Hales
Steve Hoffmann
Bill Malone
Charlotte Malone
Ron Schneider
Al Valdes
Naoma Valdes
Pat Woolley
ALSO PRESENT:
Bruce Houser, Hermosa Beach News
Meeting called to order by President Charlotte Malone at 7:30 p.m.
MINUTES: Minutes of 6 December 1989 were amended to correct the fall
1990 sale date from 9 to 8 September. Pat Gazin moved to approve minutes as amended; Betty Evans seconded. So ordered.
TREASURER'S REPORT: Bill Malone presented the Annual Report for the
calendar year 1989 in two forms,the second broken down by quarters.
Neither report reflected total assets since both represented a working
budget and therefore did not include the Evelyn Harris Belasco Fund. Ending balance for the year was $5,530.33. Jack Belasco moved to
approve the report with the above omission noted; Steve Hoffmann seconded. So ordered.
BOOK SALE: Bertha Dorsey read a response to her letter addressing the
problems experienced by Charlotte Malone in getting tables for sales other events. The City representative apologized for past delays and
inconvenience and assured the Board that future requests will be honored
PARKING: Ron Schneider reported on having received at least twenty
complaints from patrons about lack of space behind the library since the
inception of new regulations. He also expressed his concern about
female staff having to park across the street in the Greenbelt area and
thus being in danger when they leave work at night. Steve Hoffmann
moved that a letter be written to Kevin Northcraft, City Manager, to ask
that six spaces behind the building be reserved for library employees
Bill Malone seconded. So ordered. Jack Belasco volunteered to
follow through on the researchbegun by Charlotte Malone regarding the
donation of building and parking area to the city.
1990 OFFICERS: Betty Evans, Chairman of the Nominating Committee,
presented the following recommendations:
President, Charlotte Malone
First Vice-President, John Hales
Second Vice-President, Al Valdes
Corresponding Secretary, Bertha Dorsey
Recording Secretary, Toni Empringham
Treasurer, Bill Malone
Dr. Empringham withdrew her nomination because of conflicting
commitments. With this exception, the slate was approved by those
present and so ordered.

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1990 BUDGET: Bill Malone and Naoma Valdes presented a tentative budget
including comparative figures from the past three years. Jack Belasco
suggested placing available funds in an interest-bearing checking account and Mr. Malone said he would investigate this possibility. The budget was accepted with thanks to Mrs. Valdes and Mr. Malone for their
work.
LIABILITY INSURANCE: Charlotte Malone asked for authorization to
continue coverage for 1990 at $35 for $1 million per event, or a
total of $140 for the year. Jack Belasco moved that this expenditure
be approved; Steve Hoffmann seconded.So ordered.
BY-LAWS: Pat Gazin, Pat Belasco, and Bill Malone volunteered to serve
on a committee to consider amending by-laws, in particular focusing on
amount of annual dues and limits on consecutive terms of office.
CALIFORNIA COLLECTION: Betty Evans reported on having purchased
eighteen books and culling six additional titles from donations. She
has $15.58 left in the fund. Bill Malone made a motion to allocate $100
from the Lorraine Hales fund and $100 from FOL funds for more purchases.
John Hales seconded. So ordered.
OTHER APPOINTMENTS FOR 1990:
Betty Evans, California Collection chairman
Steve Hoffmann, newsletter chairman
Naoma Valdes, membership chairman
Pat Gazin, publicity and regional chairman
Charlotte Malone, HB Coordinating Council, Women's Club
Pat Gazin, Chamber of Commerce
Naoma Valdes, financial secretary
Pat Woolley, historian
John Hales made a motion to approve the above; A1 Valdes seconded. So
ordered.
OTHER BUSINESS: 1. Naoma Valdes moved that money from the year's projected budget be
advanced in quarterly allocations in order that the librarian might have
operating funds.Bertha Dorsey felt, however, that such a system would
result in loss of flexibility and that this flexibility has been an
advantage in years past. After some discussion Jack Belasco moved to
lay the motion on the table until the next regular Board meeting and
Bertha Dorsey seconded.So ordered.
John Hales announced that bookmarks would be available for the next
? 2.
sale. He will order 2,500 to be printed as authorized by inclusion in
'this year's budget. 3. Charlotte Malone volunteered to buy another bookcase to hold books
for interim sales.
Meeting adjourned at 8:26 p.m.
Respectfully submitted,
toni (mpnglan
Toni Empringham Recording Secretary