Board switches from four yearly book sales to three

Source scan page 19

MINUTES OF THE MEETING OF THE HERMOSA BEACH FRIENDS OF THE LIBRARY
HELD AT THE LIBRARY ON DECEMBER 12, 1996
BOARD MEMBERS PRESENT: Rosalind Bender, Toni Empringham, Charlotte and
Bill Malone and Betty Starr.
BOARD MEMBERS ABSENT: Betty Evans, Tim Ferguson, John Hales, Steve Hoffman,
Tom Humbarger, Jean Lombardo, Cathy McCurdy and Al Valdes.
OTHER ATTENDEES: Alan Thomen, Rusty Morrison and CLM Ron Schneider.
CALL TO ORDER: By President Charlotte Malone at 7:00 P.M.
MINUTES: ACTION: To approve the minutes of 9-26-96. Motion - Bill Malone,
second - Toni Empringham. No objection. So ordered.
TREASURER'S REPORT: Bill Malone presented our balance on hand as of 12-11-
96 of $6,105.37. There will be an additional end of the year report.
ACTION: To approve the Treasurer's Report. Motion: Toni Empringham, second
- Alan Thomen. So ordered.
DECEMBER BOOK SALE: Charlotte reported that the book sale receipts were
disappointing, due to fewer donations and perhaps due to buyers,
specifically book dealers, sequestering books. It is possible that this
practice, allowing book dealers the best selection, may be keeping books
from being seen by other potential buyers. Many different methods were
discussed as to how to deal with this problem. It was felt by most that an
announcement and signs prohibiting sequestering of books (using language
that could be understood by all would be the most effective and least
Intrusive. Setting up a special area by the cashiers for dealers to review
their books may bring books back into circulation sooner. Having book sale
volunteers "police" the area would be too likely to offend the book dealers
and others who are actually quite good customers. Another possible reason
for the lower sales was the conflict with the concurrent Manhattan Beach
Library book sale.To control thievery, some of the more expensive items
have been moved to Toni Empringham's corner.
Ron Schneider E-Mailed the results of our sale to Jean Alexander, the
Regional Administrator, who replied, "Without your FOL, you would have no
materials budget."
To increase sales and book donations, and also decrease the stress on book
sale volunteers, Charlotte proposed having only three scheduled book sales
ingested the tentative date are he ok sale 97y ode 11-u590 930 al to
1:30 PM. By general consent, this new schedule will be tried next year.
ACTION: To order 1,000 new bookmarks reflecting the new 1997 dates and
times. Motion - Bill Malone, second - Alan Thomen. So ordered.
DISCUSSION: The old bookmarks can be cut in half, making them usable as
receipts in the future.
CLM REPORT AND REQUEST: Ron Schneider reported. "With the passage of Prop
218, a lot of county services will be affected. They are currently looking
into alternate ways of funding the library, although they don't have
anything going yet." Because of the uncertainties of this legislation, Ron

Source scan page 20

did not spend much of the $1,000 he was given following our September book
sale.He is now going to allot $300 for the children's section from this
amount and requested an additional $500 for the purchase of adult books.
ACTION: To allocate $500 for the purchase of adult books. Motion - B111
Malone, second - Rosalind Bender. So ordered.
Ron also suggested moving themeetings back to Wednesdays, keeping the same
starting time of 7 PM. A decision on this will be held in abeyance until
after new officers are elected at the January meeting.
FRIENDS OF THE LIBRARY EXCHANGE: In the absence of John Hales, Charlotte
reported on the recent Friends of the Library Exchange. The program the
consideration by our group. Charlotte and Ron will contact Marina and get
further details.
FrOm
To:
CC:
Subj
BUSINESS: A sales person for the Big Blue Coupon Book contacted
Charlotte and sent a sample of the coupon book they offer. They are
requesting that we sell this coupon book for $10, $5 of which we would get
to keep. By general consent, it was felt that we do not want to become
involved in selling a non-book item.
Grea
MAIL
COMPUTER MAINTENANCE CONTRACT: Our initial one year warranty will expire
soon. Gateway is offering a two year warranty extension for $258 ($129 for
each computer), including an 800 trouble shooting number and on-site
servicing.
ACTION: To allocate $258 for computer maintenance if parts and labor are
included. Motion - Bill Malone, second - Rosalind Bender. So ordered.
NOMINATING COMMITTEE: "ARTICLE IX-ELECTIONS-SECTION 1-NOMINATING COMMITTEE:
Each elected officer shall select a current member to represent him or her
on the Nominating Committee. The President will designate one of the five to serve as Chairman. The Committee shall present its slate to the
President a minimum of three weeks prior to the Annual Meeting and ok officers. Cathy Dinbabil Election. No member of the Nominating Committee shall be named to the slate of officers." Cathy Dunbabin (379-6926) has been chosen as the Chairman of
the Nominating Committee. Elected officers are requested to call her with
the name and number of your representative.
MEMBERSHIP SIGNS: More effort will be put into encouraging new memberships
at the next book sale.
ADJOURNMENT: On order of FOL President Charlotte Malone, this meeting was adjourned at 7:50 PM to the meeting of Wednesday, January $, 1997 or Thursday, January 16, 1997 at the Library. Ectly Sarr
Recording Secretary 22
date Amendmont: )he march Booksale Changed
to 3-22-97.. This meeting was
held on Jan 22, 1991