Minutes and agendas · March 25, 2015
Board meeting on funding, newsletters and marketing
Reports financial materials, Athens' $500 donation, memorial acknowledgment, newsletter plans and proposed Facebook activity; no Facebook vote recorded.
Text
Transcribed from the scans and checked against them by Claude. Typed text comes first; handwritten notes follow it. [illegible] marks words that cannot be read and [?] an uncertain reading.
HERMOSA BEACH FRIENDS OF THE LIBRARY MINUTES
MARCH 25, 2015
MEETING OF BOARD OF DIRECTORS
MEMBERS PRESENT: Bob Luthardt, Gillian Miller, Carol Lawson, Toni Empringham, Marilyn Shaw, Tracy Solis, Kelly Conn (Community Library Manager), Dorothy Yost, Diane Craig.
MINUTES: November 19, 2014 minutes were approved as submitted.
TREASURER'S REPORT: The following 5 items are included, in detail, in the March 25, 2015 copy of the treasure's report. (1) 2014 Final Financial Summary (2) 2015 1st Qtr Interim Financials (3) Resend of the proposed 2015 Budget/Plan (4) 2014 Treasurer's Final Summary Report (5) Treasurer's 1st Qtr Interim Financial Report. A copy of the full report is attached to these minutes. Current balance as of 3/12/15 is $31,712.48. Thank you letters have been written to Athens ($500 donation) and Moneca Vance, $100 gift in friendship from Lombardi Construction.
NEWSLETTER: Toni announced the Spring newsletter will be sent out the first week of April and the Fall newsletter will be sent the first week of November. The April (Spring) H.B. e- newsletter announces monthly sales. Click on the Sat. HBFOL book sale on the HB City e-newsletter to bring up the postcard listing all 2015 Sat. sales dates. Tracy offered to open a Facebook page for FOL to include some FOL history and pictures of the bookstore to continue making the public aware of the bookstore. No vote was taken, at this time, on creating a Facebook page.
MARKETING: When we are overloaded with books, DVDs, etc, we are lowering our prices to alleviate the problem of space. For example, at our last book sale, we sold everything for 25 cents. It has helped make room for new incoming books. We plan to do these "surprise" sales in the future. Also, the cashiers at our monthly book sales can start asking customers if they are a member and if not, would like to become one.
LIBRARIAN: Kelly Conn is our new Library Manager. Regina Ochoa is our Children's Librarian. There was a move to approve paying entertainers at the Summer Reading Program in the amount of $1550. It was approved. Attached is copy of Summer Reading Program 2015 performers, programs, costs, and dates. We are invited to "Friends Exchange", Rio Hondo Event Center, 10627 Old River School Rd., Downey, CA. on Sat. April 25, 2015. The speaker will be an established book reseller.
BOOKSTORE: Tentative plans were discussed to have an "Open House" at the bookstore this summer.
**The last two board meetings for 2015 will be July 22 and Nov. 18 at a NEW TIME of 2:30pm.**
Meeting Adjourned at 3:40pm
Respectfully submitted,
Diane Craig, Recording Secretary
Handwritten notes
• (top right) FILE COPY (DIANE'S)
• (top) //
Show the original machine reading
Source scan page 1
FILE COPL DIANE'S! HERMOSA BEACH FRIENDS OF THE LIBRARY MINUTES MARCH 25, 2015 MEETING OF BOARD OF DIRECTORS MEMBERS PRESENT: Bob Luthardt, Gillian Miller, Carol Lawson, Toni Empringham, Marilyn Shaw, Tracy Solis, Kelly Conn (Community Library Manager), Dorothy Yost, Diane Craig. MINUTES: November 19, 2014 minutes were approved as submitted. TREASURER'S REPORT: The following 5 items are included, in detail, in the March 25, 2015 copy of the treasure's report. (1) 2014 Final Financial Summary (2) 2015 1* Qtr Interim Financials (3) Resend of the proposed 2015 Budget/Plan (4) 2014 Treasurer's Final Summary Report (5) Treasurer's 1 Qtr Interim Financial Report. A copy of the full report is attached to these minutes. Current balance as of 3/12/15 is $31,712.48. Thank you letters have been written to Athens ($500 donation) and Moneca Vance, $100 gift in friendship from Lombardi Construction. NEWSLETTER: Toni announced the Spring newsletter will be sent out the first week of April and the Fall newsletter will be sent the first week of November. The April (Spring) H.B. e- newsletter announces monthly sales. Click on the Sat. HBFOL book sale on the HB City e-newsletter to bring up the postcard listing all 2015 Sat. sales dates. Tracy offered to open a Facebook page for FOL to include some FOL history and pictures of the bookstore to continue making the public aware of the bookstore. No vote was taken, at this time, on creating a Facebook page. MARKETING: When we are overloaded with books, DVDs, etc, we are lowering our prices to alleviate the problem of space. For example, at our last book sale, we sold everything for 25 cents. It has helped make room for new incoming books. We plan to do these "surprise" sales in the future. Also, the cashiers at our monthly book sales can start asking customers if they are a member and if not, would like to become one. LIBRARIAN: Kelly Conn is our new Library Manager. Regina Ochoa is our Children's Librarian. There was a move to approve paying entertainers at the Summer Reading Program in the amount of $1550. It was approved. Attached is copy of Summer Reading Program 2015 performers, programs, costs, and dates. We are invited to "Friends Exchange", Rio Hondo Event Center, 10627 Old River School Rd., Downey, CA. on Sat. April 25, 2015. The speaker will be an established book reseller. BOOKSTORE: Tentative plans were discussed to have an "Open House" at the bookstore this summer. **The last two board meetings for 2015 will be July 22 and Nov. 18 at a NEW TIME of 2:30pm.** Meeting Adjourned at 3:40pm Respectfully submitted, Diane Craig, Recording Secretary