Board minutes defining memorial-fund distribution process

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HERMOSA BEACH FRIENDS OF THE LIBRARY
BOARD MEETING, JUNE 17, 1981
Calle to Order at 7;45 p.m. by President Green#ba.
Minutes of last meeting approved as read..
Treasurers Report: Balance now stands at $609.72; The Evy Fund
$5,387.30. The report was accepted.
Corresponding Secretary's Report -- Given by President Joan
Greenwood, who said that Vice Pres.. Susan Izant is taking over
Delma Peery's duties until her recovery (which is going well).
(Steve Izant was present in Susans behalf.)
1. We were invited on May 16 to a workshop in La Mirada.
2. In April, a County Systems Memo announced Joyce Sumbi
as the Regional State Librarian.
3. Letters regarding SB 358 (which guarantees minimum funds
to Local Libraries from State Funds. Matching State funds to go
with County funds are now available) were read. One letter to go
to Gov. Brown, one to Senator Bob Beverly. A reply from Beverly
in which he said, as co-author of the Bill, he would work vigor-
ously in its behalf.
4. The Fliers for the summer readin;g program (costing $30.)
were shown by Louise Mazerov, and a thankyou note from her was read.
Book Sale Report by Jack Belasco
A totat of $ 393.85 (including 10 new memberships) was made.
rach the negoverd goy co helped. He said that after talking and some council members. they agreed the city would not charge us for use of table and chairs.
to be made honorary members, at least they could receiva theanews-
letter. The general opinion was to have no Honorary Members.
California Collection Betty;Evans showed two donated books, one
given by a lady who had seen Betty's letter in the LA Times
Calendar Section.
Libations for the Library Committee was announced: Bill Malone
H?. Rauschenberger, L. Hales. Pres. Greenwald suggested the
committee meet with the Hostess Dorothy Howard, at her home to see these up.

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Evy Belasco Fund Discussion
Bill Malone questioned if we have incorporated the Fund.
Joan Greenwald suggested that the tax area is "grey"- A tax-
exempt organization must filea with the IRS and California
Secretary of State.There could be a possibility the FOL be
classified as an auxiliary toe the County Library system.She
also said the fund must file a 1099 on the interest, and thus,
the IRS will enter the picture.
The question arose of who wouldradminister the monies? Bill
Malone read Jack Belasco's letter of 6/5/80 regarding the Evy Fund,
to which the Board had agreed. (see attached copy).
Further discussion of the mechanics and administration of the
Some suggestions as to projects were - a dramatic workshop,
a poetry corner. It was stated that the programs or activities
using the money be used at the discretion of the Board, with
approval of Jack Belasco not required.
Bil, Malone will file the non-profit Incorporation papers, and Louise Mazerov will think of some usse for the praesent interest
of some $297. It was suggested that when the articles of In-
corporation were set up that a committee to administer this be
set up, but most agreed this would be too complex. A motion was made by Jack Belasco to set up anannual date
to decide on the distribution of the funds, with the Librarian,
the Treasurer and the Pfesident to adivse.This was amended by
Charlotte Malone, who felt the distribution of the funds should
be done prior to the end of each fiscal year.
The final motion, by Jack Belasco was: At the June meeting
of the Board the Pres, Treasurer and Librarian will recommend
to the Board the distribution of the Evy Fund for that; Fiscal Year.
Charlotte Malone seconded, and the motion carried.
Joan Greenwald has offered to do the tax work after the In=
corp ration is complete.
Betty Evaas moved we donate the Christmas Book Sale proceeds
to the Evy Fund. The motion was seconded, and passed.
The nest Board Meeting was set for Sept. 23, 1981.
The meeting was adjourned at 9:05 p.m.
Respectfully submitted, Harriet Rauschenberger,recording secretary