Letters and email · April 22, 2013
Treasurer explains Chevron gift and first-quarter results
George Ceman's report identifies Chevron's $5,000 gift, revised expenditure projections and an approximately 5,000-line internet-sales workbook. The referenced spreadsheets are not included.
Text
Transcribed from the scans and checked against them by Claude. Typed text comes first; handwritten notes follow it. [illegible] marks words that cannot be read and [?] an uncertain reading.
From: grceman <grceman@aol.com>
To: grceman <grceman@aol.com>; hermosabeachfol <hermosabeachfol@gmail.com>
Subject: 2013 1st Quarter Financials and Treasurer's Report
Date: Mon, Apr 22, 2013 7:31 pm
Attachments: Herm_Combined_&_Filtered_20130114.xls (727K), HB_FOL_Financials_Report_1st_Quarter_Final_20130331.xls (544K)
Material (digital files)
1. HB_FOL_Financials_Report_1st_Quarter_Final_20130331. This file contains the 2013 Operations Status - 1st Quarter (Tab 1), the current 2013 Overall Summary (Tab 2), the 2013 itemized Ledger (Tab 3), and the revised/updatd 2013 Preliminary Budget/Plan (Tab 4). A printed copy of each of these spreadsheets will be available for review at the quarterly meeting
2. Herm_Combined_&_Filtered_20130114. This file contains the current compilation of materials Taken and Sold by Josh since Feb 2012 when a revised numbering system was agreed to and implemented by Josh and myself for tracking the transactions. The compilation is up to date through December 2012. (No printed copy was generated since the file contains ~5000 line items). No new data have been submitted by Josh, so this file/summary has not been updated since the version provided for the last quarterly meeting in January. Please review at your convenience and ask any questions you might have.
Discussion/ Report
1. 1st Quarter Financials - For the first quarter of 2013, HB FOL Revenues exceeded Expenses by a significant margin. The Revenues were boosted dramatically by the $5000 donation from Chevron. Revenues from all other categories were varied (above and/or below) with respect to the budget. Internet Sales were roughly 50% above budget while DVD Rentals were close to the budget. In the Expenses category, in general, almost all items were well below budget. The only exceptions were Rental DVDs and Newsletter/ Postage which were close to their quarterly budgeted values. The net result of Revenues vs Expenses for the quarter was a significant increase in the Operating Balance (a plus-up of ~$9K).
2. Subcriptions (EBSCO) - Based on a request from EBSCO to review our current compilation of magazines and periodicals, the HB Library (Michael/ Elmita) revised the listing and EBSCO is processing the changes (minor) to generate an updated invoice for the annual renewal process. Invoices reflecting the changes are expected from EBSCO shortly.
3. 2013 Budget - The HB Public Library request (submitted in a letter by Ms. Elmita Brown) for support in various categories was received in January. In order to understand the Library request, Ceman met with Ms Brown in February, and based on the Library inputs, the original 2013 Budget (submitted for the January meeting review and discussion) was revised and the updated 2013 Budget incorporated as part of the Financials spreadsheets in the 1st Quarter Report (see above). In general, the Library requests were less than originally budgeted with significant reductions in the Adult and Children's Book Expense categories. The current version of the HB FOL budget actually shows much lower proposed Expenditures for the year (roughly $10K reduction) with an Operating Balance surplus projected for the year.
George
Handwritten notes
• (top right) To file
• (across page) a long diagonal pen line drawn from the upper left to the lower right
Show the original machine reading
Source scan page 14
To file From: grceman <grceman@aol.com> To: grceman <grceman@aol.com>; hermosabeachfol <hermosabeachfol@gmail.com> Subject: 2013 1st Quarter Financials and Treasurer's Report Date: Mon, Apr 22, 2013 7:31 pm Attachments: Herm_Combined_&_Filtered_20130114 xls (727K), HB_FOL_Financials _Report_1st_Quarter_Final_20130331.xIS (544K) Material (digital files) 1. HB_FOL_Financials_Report_1st_Quarter_Final_20130331. This file contains the 2013 Operations Status - 1st Quarter (Tab 1), the current 2013 Overall Summary (Tab 2), the 2013 itemized Ledger (Tab 3), and the revised/updatd 2013 Preliminary Budget/Plan (Tab 4). A printed copy of each of these spreadsheets will be available for review at the quarterly meeting 2. Herm_Combined_&_Filtered_20130114. This file contains the current compilation of materials Taken and Sold by Josh Since Feb 2012 when a revised numbering system was agreed to and implemented by Josh and myself for tracking the transactions. The compilation is up to date through December 2012. (No printed copy was generated since the file contains ~5000 line items). No new data have been submitted by Josh, so this file/summary has not been updated since the version provided for the last quarterly meeting in January. Please review at your convenience and ask any questions you might have. Discussion/ Report 1. 1st Quarter Financials - For the first quarter of 2013, HB FOL Revenues exceeded Expenses by a significant margin. The Revenues were boosted dramatically by the $5000 donation from Chevron. Revenues from all other categories were varied (above and/or below) with respect to the budget. Internet Sales were roughly 50% above budget while DVD Rentals were close to the budget. In the Expenses category, in general, almost all items were well below budget. The only exceptions were Rental DVDs and Newsletter/ Postage which were close to their quarterly budgeted values. The net result of Revenues vs Expenses for the quarter was a significant increase in the Operating Balance (a plus-up of ~$9K). 2. Subcriptions (EBSCO) - Based on a request from EBSCO to review our current compilation of magazines and periodicals, the HB Library (Michael/ Elmita) revised the listing and EBSCO is processing the changes (minor) to generate an updated invoice for the annual renewal process. Invoices reflecting the changes are expected from EBSCO shortly. 3. 2013 Budget - The HB Public Library request (submitted in a letter by Ms. Elmita Brown) for support in various categories was received in January. In order to understand the Library request, Ceman met with Ms Brown in February, and based on the Library inputs, the original 2013 Budget (submitted for the January meeting review and discussion) was revised and the updated 2013 Budget incorporated as part of the Financials spreadsheets in the 1st Quarter Report (see above). In general, the Library requests were less than originally budgeted with significant reductions in the Adult and Children's Book Expense categories. The current version of the HB FOL budget actually shows much lower proposed Expenditures for the year (roughly $10K reduction) with an Operating Balance surplus projected for the year. George