Evelyn Harris Belasco Perpetual Memorial Fund

Library gifts, particularly children’s collections and programs; later CD principal and earnings policy.

Also named in the records: Evy Fund; EHB Memorial Fund; Evelyn Harris Belasco Memorial Fund

Latest documented position: Separate balances precede September 2014 Fidelity transfer and combined reporting. Current legal status, continuing earmarks and ultimate individual-fund disposition remain unresolved.

From the records

1. June 5, 1980retrospective quotation

   1986 minutes quote a June 5, 1980 matching letter, up to $10,000. $10,000.00

   Source: Board minutes — June 18, 1986; Board minutes — June 18, 1986

2. June 18, 1980reported

   Minutes report establishment of the Evy Fund with $425; December sale designated for it. $425.00

   Source: Board minutes establishing Evelyn Belasco memorial fund

3. September 17, 1980reported

   Minutes distinguish $1,822 plus interest from operating cash. $1,822.00

   Source: Board minutes authorizing $1,000 library gift

4. June 17, 1981reported decision

   Annual recommendations for use to involve president, treasurer and librarian.

   Source: Board minutes defining memorial-fund distribution process; Board minutes defining memorial-fund distribution process

5. December 18, 1985approved

   Board’s $1,500 library request is expressly not to be charged to Belasco funds. $1,500.00

   Source: Board minutes — December 18, 1985; Board minutes — December 18, 1985

6. June 14, 1986letter quoted in minutes

   June 18 minutes record acceptance of Jack Belasco’s letter extending matching through 1990.

   Source: Board minutes — June 18, 1986; Board minutes — June 18, 1986

7. June 18, 1986reported decision

   Bill Malone, Jack Belasco and current president identified as fund administrators.

   Source: Board minutes — June 18, 1986; Board minutes — June 18, 1986

8. December 17, 1986approved

   Board authorizes $1,000 from memorial for children’s programs alongside separate $1,000 general allocation. $1,000.00

   Source: Board minutes — December 17, 1986; Board minutes — December 17, 1986

9. January 28, 1987approved advance

   General funds to advance showcase purchase until memorial CD matures; later report identifies $671 outstanding. $1,000.00

   Source: Annual meeting minutes — January 1987; Annual meeting minutes — January 1987; Treasurer's report — April 13, 1987

10. September 16, 1987reported instruction

    County auditors require closing librarian-held account; $468.23 Belasco and $65.47 Friends to return. $533.70

    Source: Board minutes — September 16, 1987; Board minutes — September 16, 1987

11. September 14, 1988proposed

    Transfer to Shearson Lehman proposed.

    Source: Board minutes — September 14, 1988, revised copy; Board minutes — September 14, 1988, revised copy

12. December 14, 1988source correction

    Minutes correct September matching ratio to 1:3 for December sale.

    Source: Board minutes — December 14, 1988; Board minutes — December 14, 1988

13. January 18, 1989reported

    Annual minutes discuss Shearson management; March minutes report fund separately.

    Source: Annual meeting minutes — January 18, 1989; Annual meeting minutes — January 18, 1989; Board minutes — March 15, 1989; Board minutes — March 15, 1989

14. March 7, 1990approved investment policy

    Board records objective achieved: $20,000 to CD; interest and $671.22 available for library gifts. $20,000.00

    Source: Minutes — Belasco fund objective achieved and mural commissioned

15. March 7, 1990approved

    Future December sale receipts redirected to general fund after memorial objective achieved.

    Source: Minutes — Belasco fund objective achieved and mural commissioned

16. June 6, 1990reported executed

    Minutes report $20,000 invested in a CD earning 7.7%. $20,000.00

    Source: Minutes — Belasco investment, library allocations and 1991 sale dates

17. December 12, 1990reported executed

    December 1989 Belasco receipts held in operating account were transferred in first quarter 1990. $1,301.66

    Source: Minutes — mural dedication and Belasco transfer explanation; Cumulative financial report — four quarters through December 12, 1990

18. March 6, 1991approved

    Board assigns the children's rug to Belasco after General had paid for it. The annual schedule later lists $213.83 for the rug.

    Source: Board authorizes Belasco reimbursement for the children's rug; Board authorizes Belasco reimbursement for the children's rug; Operating fund annual report and Belasco account schedule

19. March 6, 1991approved

    Board allocates $300 for children's books recommended by the school district. June minutes clarify that this allocation was for books. $300.00

    Source: Board authorizes Belasco reimbursement for the children's rug; Board reviews record sale and children's collection purchases

20. September 11, 1991approved; three components

    Board authorizes $200 for seasonal programs, $327 for children's books and $100 for children's magazines. $627.00

    Source: Board delegates decisions on surplus book requests; Board delegates decisions on surplus book requests

21. December 31, 1991reported CD component

    The statement lists a $20,000 CD and a separate money market schedule with $1,055.62 spent and $1,643.12 available for gifts. $20,000.00

    Source: Operating fund annual report and Belasco account schedule

22. September 16, 1992approved

    Board approves $400 for children's magazines. $400.00

    Source: Board reports successful anniversary celebration

23. December 31, 1993reported observation

    Treasurer lists the Evy Belasco Memorial account alongside the separate Save Our Library account. $21,660.06

    Source: Annual report for operations, Save Our Library and Belasco

24. December 31, 1994reported net value

    The annual report lists $18,390 net and separately identifies $509.90 available for gifts. The available amount is a component. $18,390.00

    Source: Annual report — operations, library reserve and Belasco fund

25. September 21, 1995reported observation

    Treasurer reports the fund separately from the H.B. Library Fund and General. $19,235.37

    Source: Board approves computer purchase and reports reserve balances

26. December 31, 1995reported net value

    The 1995 certified statement shows $19,967.25 net value. $19,967.25

    Source: Certified annual financial report for 1995

27. September 26, 1996reported addition

    Board reports $3,000 had already been added to restore a $20,000 total. It reports cumulative children's benefits exceeding $15,000 since 1980. $3,000.00

    Source: Board adopts $25,000 target for Belasco and directs sale proceeds to it; Treasurer’s annual report for operations and the two library funds

28. September 26, 1996approved; posting unverified

    Board votes to deposit another $2,000. The annual outflow line records $3,000 and $1,775. It does not separately show the $2,000 vote as posted. $2,000.00

    Source: Board adopts $25,000 target for Belasco and directs sale proceeds to it; Treasurer’s annual report for operations and the two library funds

29. September 26, 1996target adopted

    Board sets a $25,000 target and dedicates the December sale if possible. December proceeds later appear as $1,775 on the treasurer’s transfer line. $25,000.00

    Source: Board adopts $25,000 target for Belasco and directs sale proceeds to it; Treasurer’s annual report for operations and the two library funds

30. December 31, 1996reported net value

    Annual report separates $22,607.65 net value from the H.B. Library Fund and operating cash. $22,607.65

    Source: Treasurer’s annual report for operations and the two library funds

31. July 23, 1997policy discussed

    Members describe building principal to $25,000 and using interest for children's books. November sale proceeds are to go to the fund if possible. $25,000.00

    Source: Board discusses preserving Belasco principal and using its interest

32. November 19, 1997check presented

    Jack Belasco presents a $1,000 check. The treasurer projects $24,594.23 with the November sale and amounts owing to General taken into account. $1,000.00

    Source: Jack Belasco contributes $1,000 toward the memorial endowment

33. January 22, 1998reported funded

    Board reports the endowment fully funded at $25,486.54 and expects earnings to support requested children's materials. $25,486.54

    Source: Board reports Belasco fully funded and elects Al Valdes

34. April 2, 1998reported observation

    Minutes give a $25,766.70 balance and authorize $1,000 for summer reading and $300 for children's books. $25,766.70

    Source: Board funds summer reading and children's books from Belasco; Board funds summer reading and children's books from Belasco

35. November 19, 1998designated; included in reported value

    November sale receipts of $1,925.30 are assigned to Belasco. The same-date report values the fund at approximately $26,750.37 including the sale. $1,925.30

    Source: November sale proceeds designated for Belasco; Treasurer’s report through November 19

36. March 25, 1999approved

    Board approves $1,000 for children's summer reading and $200 for children's books from Belasco. $1,200.00

    Source: Spring sale canceled and children's summer reading funded

37. July 22, 1999approved

    Minutes authorize $300 for children's books while adult books, CDs, videos and labels are approved separately. $300.00

    Source: Summer book sale, county advocacy and 40th anniversary plans

38. January 18, 2001statement recorded in minutes

    Jack Belasco states that the memorial fund supports the children’s section, including Caldecott–Newbery books, and Friends ownership is to remain.

    Source: Annual meeting records Belasco ownership statement and elects officers; Annual meeting records Belasco ownership statement and elects officers

39. November 21, 2002reported in source

    Minutes report $2,047 allocated to Belasco from sale proceeds. $2,047.00

    Source: Board discusses withdrawal hearing and memorial sale allocations; Board discusses withdrawal hearing and memorial sale allocations

40. February 20, 2008authorized; posting not established

    Board authorizes $2,000 to this fund as part of five-fund allocation. $2,000.00

    Source: Board accepts paintings and approves contributions to five funds

41. September 2014completed transfer reported

    Treasurer reports September transfer of assets from Morgan Stanley to Fidelity; subsequent reports show a combined HBFoL Fidelity balance.

    Source: Treasurer reports completed transfer to Fidelity; Treasurer reports completed transfer to Fidelity; Third-quarter annual summary with Fidelity balance; 2014 year-end annual summary

Transfers

Entries record what each document says, in the dollars of its day. A fund that stops appearing in the reports was not necessarily closed or spent.